Career Opportunities

Duties & Responsibilities

• Ensures effective communication across worksite to help facilitate day-to-day business matters.
• Responds promptly to incoming guests as appropriate.
• Supports building and staff safety by diligently monitoring security cameras and the visitor login system.
• Answers telephone and provides information/assistance or routes call to appropriate staff member.
• Responds to and/or forwards all incoming emails in a reasonable time frame.
• Takes telephone or visitor messages and delivers to appropriate individual.
• Operates standard office equipment efficiently to include computer, printer, photocopy and fax machine.
• Assists with program data entry as requested by management.
• Monitors office supplies and informs the Senior Administrative Assistant of order needs.
• Ensures all conference rooms are neat and clean before and after meetings.
• Ensures that the inside of the building and workspace are clean and clutter-free.
• Maintains master forms designed to enhance efficient office operations.
• Maintains an updated and accurate calendar as well as schedules appointments and office meetings as requested.
• Opens, date stamps and sorts and distributes mail within and among all sites.
• Prepares outgoing mail using the postage meter and ensures the meter is up date with updates and funds at all times.
• Assists program staff with reasonable requested tasks.
• Additional duties may be assigned on an as needed basis.

Education/Experience

• Associate’s Degree (A.A.) or equivalent from two-year college or technical school -OR-
• One to two years related experience and/or training in an office, administrative, or assistant position preferred.
• Working knowledge of Microsoft Office Suite, Google Suite, internet and cloud-based software preferred.
• An equivalent combination of education and experience will also be considered.
• A valid NYS Driver's License is required.